ND 9-1-1 ASSOCIATION

August 20th & 21st, 1996

Comfort Inn, Bismarck.

Minutes

Meeting called to order by President Steve Conmy at 1pm.

Administrative announcements, round table introductions and brief description of agenda.

EMD TRAINING-Derek Hanson...

83 have been trained in the last year. Derek explained the need to get refresher courses scheduled for 1997. The EMD course has been "on the road" as of lately but will resume at the training academy when construction work is completed.

Derek will make available to PSAP's a list of EMD trained people.

Various out of state professional dispatch trainers will be attending the October state EMS conference in Grand Forks.

There will be some changes in the Clausen computer program soon. The new version will be more costly.

Derek updated the association on the D.O.T. updated EMD curriculum including 3 new training manuals, and a new guide for managers. Derek discussed the difference between the D.O.T. and APCO EMD courses. Clausen is still used, the difference is the new D.O.T. study guide and curriculum.

The next EMD course is scheduled for October 7th, 8th and 9th in Langdon through the sheriff's office. A refresher course will be held in Grand Forks on October 25th.

It was suggested that a survey be sent out by the association to determine how many PSAP's need training, and what type is needed over the next 12 to 18 months.

Chuck Wilz asked how many states have post board's taking responsibility for dispatcher training. Derek will try to find out more at the National EMD conference. He stated he is willing to work with whoever oversees the issue.

Survey results were discussed. Rick Hessinger recounted discussion from the last meeting concerning the issue of the ND State Health Dept possibly making EMD

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training for dispatchers part of administrative rule. Derek stated that the state health department is the obvious choice to handle EMD training.

Rick Hessinger..."this sets up a good 6 year cycle of training and certification, with refresher courses every 2 years"

Steve Conmy said Morton County is seeing problems in the conversion process. Mary Singer of Bismarck\Burleigh 9-1-1 shared some of the issues she has dealt with during the conversion, such as updating windows 3.1 to 3.11 etc.

Russ Lindblom spoke on the transition, stating that the process is ongoing. E-Link is done and the new software (9-1-1 net) has been sent out. Lisa Woodward is the liaison person for the transition and hopes to be at our next meeting. Tracy Houston is the North Dakota contact person at SCC. MSAG and record changes can still be faxed to SCC.

Lisa Woodward, US West Minneapolis 1-612-663-0783

Tracy Houston, SCC Boulder Colo 1-800-347-5799 ext-228

SCC fax number 1-800-347-7586

Russ stated that directory assistance no longer sends info to 9-1-1 database from the independent telco's

Steve Conmy, Mary Singer and Brad Woods discussed the fact that many records were not being updated at US West in late May, June and July. Both SCC and US West were (for a time) not accepting any updates. This seems to have been resolved.

Steve stated that those systems contracting with state radio need to pay close attention to how their records are being handled, now that other telco's may be responsible for their area.

Russ mentioned that US West administrative fees taken out of the one dollar surcharge will be reduced from .05 cents to .03 cents as of January 1st, 1997.

Jerry Bergquist on changes and deletions. Those words crossed out are proposed for elimination. Those words underlined are proposed additions.

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Article II sec 1...Discussion on words "either" & "directly"

Chuck Wilz motion to eliminate word "directly"

Al. Hanson second.

Passed

Article II sec 1...part f.

Motion by Jewel Jones to change part f. to: "To recommend legislation for 9-1-1 that enhances the objectives and purposes of the association."

Chuck Wilz second.

Passed

Article III Sec 1...Remove word "directly"

Motion by Jewel Jones

Second by Rick Hessinger

Passed

Discussion on standardization of wording if reference to "vice president", to use "vice president" throughout the document.

Motion by Al Hanson

Second by Clint Fors

Passed

Article VI Sec 3...Discussion to remove word "normally"

Motion by Jewel Jones

Second by Chuck Wilz

Passed

Article X Sec 4...Change to:"The members of this association are to receive a 30 day notice of all regular scheduled quarterly meetings"

Motion by Chuck Wilz

Second by Jewel Jones

Passed

The members of the association approved the constitution and by-laws changes and additions.

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Chuck Wilz reviewed the revision of the FCC Commissions rules to ensure compatibility with enhanced 9-1-1 emergency service calling systems.

Frank Gross discussed the availability of address lists and the difference between a postal address list and a list of 9-1-1 addresses.

9-1-1 systems "can" give out lists of 9-1-1 addresses, but it must be clear that this list is not a list of postal addresses, mainly because there are no PO boxes listed.

The post office will update large lists, if the list is provided to them in correct order, sorted by route.

>>>>>>>>>>> 9am, Wednesday August 21st, 1996 <<<<<<<<<<<<

ADJUTANT GENERAL'S FINAL REPORT...What it means to the association.

Jerry Bergquist reviewed the report and it's final recommendations. Members of the association were each mailed a copy.

Discussion on report...

What position does the association take, do we make recommendations to the legislature? What about communications compatibility, or lack of!

The report will most likely now go through legislative review.

Doug Friez..."The study was started by the legislature, they will look at the report and decide what action to take, if any. The 9-1-1 association will most likely be looked to for some direction in terms of possible legislation that may result from the report"

Clint Fors..."Do we, as an association, endorse in concept the recommendations of the Adjutant General's 9-1-1 Study Committee?"

Discussion...

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Motion by Chuck Wilz to endorse in concept the Adjutant General's 9-1-1 Study

Committee Report.

Second by Jerry Bergquist

Passed

Discussion on a position paper on the 9-1-1 study committee recommendations...

Motion by Doug Friez to have chairman appoint a committee to develop a proposal for a position paper in the Adjutant General's 9-1-1 Study Committee Report for the next meeting.

Second by Al Hanson

Passed

Motion by Chuck Wilz to have the chairman appoint a committee to address the wireless issue in the Adjutant General's 9-1-1 Study Committee Report...

Second by Al Hanson

Passed

Position paper committee will include...Jerry Bergquist, Jewel Jones and Janelle Pepple.

Wireless committee will include...Chuck Wilz, Al Hanson, Kornard Burkle and Rick Hessinger.

Rick Hessinger...The N.D. Highway Patrol wants this service routed to State Radio.

Chuck Wilz...N.E.N.A., in a recent report, advises that creating more emergency numbers is ill-advised, and should stay with the philosophy of "One Nation, One Number" (9-1-1)

Steve Conmy...This may need to be an agenda item with representatives from the parties involved invited to the next association meeting.

Chuck Wilz on alarms coming into PSAP's, a problem in some area's.

Rick Hessinger...Sioux County has voted in 9-1-1.

Dennis Smetana...APCO training, looking for any input or suggestions on the 40 hour course.

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Membership, 62 paid members.

Minutes of last meeting, and sec\treas report. Motion to approve by Jewel Jones, second by Sherwood Monroe. Passed.

Motion to approve the modifications to the constitution and by-laws by Sherwood Monroe. Second by Clint Fors. Passed.

Survey on training needs of PSAP's will be sent to association members.

Old business...

Chuck Wilz...NDIRF grant application from the 9-1-1 Association for training materials has been approved in the amount of $9,500.00

New (updated) map of 9-1-1 counties will be distributed to members.

D.E.M. will allow association to borrow tape recorder for meetings.

New business...

Elections will be held at the next meeting.

Next meeting will be on Tuesday November 12TH, 1pm - 5pm and Wednesday November 13th from 9am - noon. Comfort Inn, Bismarck. A block of rooms will be reserved.

Meeting adjourned.

Respectfully submitted,

Brad Woods

Sec\Treas

N.D. 9-1-1 Association

SURVEY ON DISPATCH TRAINING NEEDS

Dear 9-1-1 Coordinator or PSAP manager,

Your 9-1-1 Association board of directors is trying to establish the need for dispatcher training for the balance of 1996 and all of 1997.

Please complete this "training needs assessment" and return it as soon as possible to: Brad Woods, Sec\Treas. North Dakota 9-1-1 Association, 314 West 5th St. Bottineau, ND 58318.

*Please return no later than October 10th, 1996.

Please "estimate" the number of people you think you will have that will need training in EMD or the 40 hour APCO course.

ESTIMATED * * *